Federal Programs Management Resources

Equitable Services Resources

If you require additional information regarding Equitable Services, please contact the appropriate DDOE program manager.  Their contact information can be located on the Federal Programs and Resources web page.

• Overview of Equitable Resources
• 2018-2019 Private Schools (Excel) (PDF)
• 2017-2018 Private Schools (Excel) (PDF)
• LEA Affirmation of Consultation With Private School Officials
• Private Schools INSIDE your district feeder pattern (WORD)  (PDF)
• Private Schools OUTSIDE your district feeder pattern (WORD)  (PDF)
• 2018-2019 Equitable Share Amount Available to Private Schools
• 2017-2018 Equitable Share Amount Available to Private Schools
• Equitable Service Non-Compliance Complaint Form-to be filled out by Private Schools (Word)
• Equitable Services - State Ombudsman Information

Federal Laws and Regulations

• Education Department General Administrative Regulations (EDGAR) - U.S Department of Education website
• General Education Provisions Act (GEPA)- U.S. Code
• Overview of Federal Requirements for Managing Grant Programs (updated February 2017) - DDOE document based on Uniform Guidance Document dated April 1, 2016

Federal Programs Monitoring

The DDOE, in the role as a pass-through grant entity, must monitor the activities of the sub-recipient as necessary to ensure they use federal funds for authorized purposes, comply with federal requirements, and achieve performance goals.  Monitoring activities, at a minimum, may include training and technical assistance, desk audits, online systems, on-site reviews, or other agreed-upon means. 

The Delaware DOE is excited to announce a pilot of the Cross Monitoring Online System to take place this Fall as part of its overall eGrants application.  The new module allows SEAs to easily monitor districts and charter schools to ensure and document compliance with federal and state regulations.  The online system collects all monitoring related documents in one place with historical archives for easy future access.  Its automated submission and review process includes flexible workflow to clearly capture submission and review milestones.  DOE can be more transparent with requirements and can focus their efforts assessing the quality of responses and target assistance where needed.  Online comments allow for easy summarization and consultation.  This new system is an integral piece in the Planning and Grant Lifecycle.

• DDOE 2019-2020 Cross Monitoring of Federal Programs Online System Pilot 
• DDOE Rationale and Support for eGrants Monitoring
• DDOE Cross Monitoring Tool Kit - coming soon
• DDOE 2019-2020 New vs Old Monitoring

Transferability

DDOE-generated and federal guidance links relating to transferability:

• Transferability Guidance for Local Education Agencies (updated April 6, 2018)
• Notification of Transferability Form (updated April 6, 2018)
• ESSA Fiscal Changes and Equitable Guidance (2016) - Refer to Section VI of this U.S. Department of Education guidance document for information relating to transferability
• Guidance on the Transferability Authority (2004)

 Frequently Asked Questions (FAQs)

• 2017-2018 CGA Every Student Succeeds Act (ESSA) Questions & Answers (updated July 10, 2017)
• Using Federal Funds for Conferences, Meetings, and Food

State Program Resources

• State Curriculum and Professional Development – The DDOE program manager for the State Curriculum and Professional Development subgrant is Raushann Austin, and her contact information is:
• E-mail: raushann.austin@doe.k12.de.us
• Phone:  (302) 735-4178

• FY 2019 Tentative Fringe Benefit Costs (updated June 7, 2018)

Subgrantee Amendment Requests

Beginning FY 2020

• 2019-2020 Subgrantee Amendment Request Instructions and Form (PDF) (updated 3/13/19)

Beginning FY 2019

• Subgrantee Amendment Request Form (PDF)  (updated August 22, 2018)

    
       FY 2018 and Prior

• Subgrantee Amendment Request Form (PDF)  (updated June 5, 2017).
• Subgrantee Amendment Request Criteria, Process, and Form Instructions (updated April 1, 2016) 

LEA Business Contacts

• LEA Business Contacts (updated November 9, 2018)

Time and Effort Resources

• Time and Effort Requirements (April 5, 2017)
• Time and Effort Resources
• Sample Semiannual Certification Signed by Multiple Employees (Word) (PDF) (updated February 1, 2017)
• Sample Semiannual Certification Signed by Supervisor for Multiple Employees (Word) (PDF) (updated February 1, 2017)
• Sample Semiannual Certification Signed by a Single Employee (Word) (PDF) (updated February 1, 2017)
• Sample Semiannual Certification Signed by a Supervisor for a Single Employee (Word) (PDF) (updated February 1, 2017)
• Monthly Time-and-Effort Certification Form (Excel) (PDF) (updated February 7, 2017)

Contact Information

Philip Keefer
Title Programs & Grant Support
Delaware Department of Education
35 Commerce Way, Suite 1
Dover, Delaware 19904
Philip.Keefer@doe.k12.de.us
(302) 735-4110