Federal Programs Management Resources
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Equitable Services Resources
If you require additional information regarding Equitable Services, please contact the appropriate DDOE program manager. Contact information for DDOE Program Managers is located here.
- Equitable Services - State Ombudsman Information - 2020-2021
- Overview of Equitable Resources
- 2020-2021 Private Schools (Excel) (PDF)
- LEA Affirmation of Consultation With Private School Officials
- 2020-2021 Equitable Share Amount Available to Private Schools
- 2019-2020 Equitable Share Amount Available to Private Schools
- Equitable Service Non-Compliance Complaint Form-to be filled out by Private Schools 2020-2021
- Intent to Participate Invitation - Title I Template - 2021-2022
- Intent to Participate Invitation - Title II - IV and IDEA Part B Template - 2021-2022
Federal Laws and Regulations
- Education Department General Administrative Regulations (EDGAR) - U.S Department of Education website
- General Education Provisions Act (GEPA)- U.S. Code
- Overview of Federal Requirements for Managing Grant Programs (updated February 2017) - DDOE document based on Uniform Guidance Document dated April 1, 2016
Federal Programs Monitoring
The DDOE, in the role as a pass-through grant entity, must monitor the activities of the sub-recipient as necessary to ensure they use federal funds for authorized purposes, comply with federal requirements, and achieve performance goals. Monitoring activities, at a minimum, may include training and technical assistance, desk audits, online systems, on-site reviews, or other agreed-upon means.
The Delaware DOE is currently utilizing the Monitoring Tool within eGrants to engage in compliance monitoring for several Federal Title Programs including Title I, Title II, Title III, and Title IV. The Monitoring Tool allows DDOE Program Managers to easily monitor districts and charter schools to ensure and document compliance with Federal and state regulations. The online system collects all monitoring related documents in one place with historical archives for easy future access. The submission and review process includes a flexible workflow to clearly capture submission and review milestones. DOE can be more transparent with requirements and can focus their efforts assessing the quality of responses and target assistance where needed. Online comments allow for easy feedback and consultation.
- DDOE 2019-2020 Cross Monitoring of Federal Programs Online System Pilot
- DDOE Rationale and Support for eGrants Monitoring
- DDOE Cross Monitoring Tool Kit
- DDOE 2019-2020 New vs Old Monitoring
Transferability
DDOE-generated and federal guidance links relating to transferability:
- Transferability Guidance for Local Education Agencies (updated April 6, 2018)
- Notification of Transferability Form (updated April 6, 2018)
- ESSA Fiscal Changes and Equitable Guidance (2016) - Refer to Section VI of this U.S. Department of Education guidance document for information relating to transferability
- Guidance on the Transferability Authority (2004)
Frequently Asked Questions (FAQs)
- 2017-2018 CGA Every Student Succeeds Act (ESSA) Questions & Answers (updated July 10, 2017)
- Using Federal Funds for Conferences, Meetings, and Food
State Program Resources
- State Curriculum and Professional Development: The DDOE program manager for the State Curriculum and Professional Development subgrant is Raushann Austin, and her contact information is:
- E-mail: raushann.austin@doe.k12.de.us
- Phone: (302) 735-4178
- FY 2019 Tentative Fringe Benefit Costs (updated June 7, 2018)
Subgrantee Amendment Requests
Please note that all amendments made to ESSERF or ESSERF II grants are completed inside of the eGrants system by starting and submitting a revision.
Time and Effort Resources
- Time and Effort Requirements (April 5, 2017)
- Time and Effort Resources
- Sample Semiannual Certification Signed by Multiple Employees (Word) (PDF) (updated February 1, 2017)
- Sample Semiannual Certification Signed by Supervisor for Multiple Employees (Word) (PDF) (updated February 1, 2017)
- Sample Semiannual Certification Signed by a Single Employee (Word) (PDF) (updated February 1, 2017)
- Sample Semiannual Certification Signed by a Supervisor for a Single Employee (Word) (PDF) (updated February 1, 2017)
- Monthly Time-and-Effort Certification Form (Excel) (PDF) (updated February 7, 2017)
Contact Information
Philip Keefer
Title Programs & Grant Support
Delaware Department of Education
35 Commerce Way, Suite 1
Dover, Delaware 19904
Philip.Keefer@doe.k12.de.us
(302) 735-4110
