Afterschool Programs: Coronavirus School Closure Update
Delaware Nita M. Lowey 21st Century Community Learning Centers
As a reminder, “21st Century Community Learning Centers” are now “Nita M. Lowey 21st Century Community Learning Centers,” named after the retiring US Representative from New York.
At this time, schools in Delaware are closed until May 15, 2020, and schools will start virtual instruction by April 6, 2020. The goal of Delaware’s State of Emergency is to slow the spread of the coronavirus (COVID-19) to ensure the health and safety of our state and local communities. The information in this email is intended to help inform the actions of Nita M. Lowey 21st Century Community Learning Centers program providers during this period.
Nita M. Lowey 21st Century Community Learning Centers program providers can be an important component to continuing to support students. It is likely that delivery of program activities will be different during school closures. As we are practicing social distancing to flatten the curve and slow the spread of COVID-19, there are ways to be flexible and creative in how we support all our students. Please refer to the Delaware Department of Education’s website for up-to-date information (https://www.doe.k12.de.us).
Which program activities can continue during school closures?
A variety of activities that are part of Nita M. Lowey 21st Century Community Learning Centers programs can continue. Activities must be in support of program goals and directly related to program effectiveness and student achievement. Allowable activities (permissible uses of funds) include:
- Academic support for students through remote/off-site learning opportunities, such as tutoring online, utilizing platforms to which students have access.
- Online or other remotely delivered programming for youth may be reasonable and necessary. If virtual programming is not an option, an attempt can be made to provide other activities and physical learning supplements to students.
- School collaboration efforts (such as resource building, evidence-based math and reading support, etc.).
- Virtual staff meetings (for example, conference calls, Zoom meetings and Skype).
- Student and parent education and social-emotional and well-being support.
- Family education and engagement opportunities (including community supports, such as information about where meals are being provided, how families can support their children during school closures, etc.).
- Curriculum work (must be specific to the Nita M. Lowey 21st Century Community Learning Centers program).
- Lesson plan development (must be specific to the Nita M. Lowey 21st Century Community Learning Centers program).
- Nita M. Lowey 21st Century Community Learning Centers program data entry and validation.
- Online professional development for staff.
- Systems planning work (for example, summer programs, evaluation, sustainability, safety, budgeting
- Other expectations and associated job tasks listed in job descriptions that are reasonable and necessary during school closures.
- Gathering virtual and off-site student materials and information to support families.
- Administrative costs associated with programs (for example, processing project cash requests (PCRs), budget adjustments, payroll and budget operations).
Can program staff be compensated during school closures?
Staff may continue to be compensated as normal using Nita M. Lowey 21st Century Community Learning Centers grant funds for work performed consistent with the activities listed above.
What items should subgrantees consider when implementing any of the above activities?
Subgrantees should consider the following:
- Maintaining records of daily hours and general work type during school closures.
- Tracking lost program time, lower attendance results, lower expenditure patterns and/or other outcome data as part of the Nita M. Lowey 21st Century Community Learning Centers program local evaluation.
- Continuing to meet federal supplement, not supplant, requirements.
- Proceeding with program and budget revisions and amendment requests as necessary, including as needed to support the purchase of appropriate online learning tools for purposes of supporting students and families enrolled in Nita M. Lowey 21st Century Community Learning Center programs.
Please forward program and budget amendments due to school closures as soon as possible to John Hulse for his review and approval.
The Delaware Department of Education will make reasonable and fair accommodations to expected results within the Nita M. Lowey 21st Century Community Learning Centers program goals due to school closures.
Who can subgrantees contact for more information and answers to additional questions?
School, school district, and community organization leaders may receive additional support by contacting the Delaware Nita M. Lowey 21st Century Community Learning Centers program team members listed below. We look forward to assisting you. If you have any questions or concerns, do not hesitate to contact us:
John H. Hulse, Education Associate, State Coordinator, Nita M. Lowey 21st CCLC Programs,
Delaware Department of Education – 302-735-4100 or email@example.com
Teresita Cuevas, Technical Assistance Provider, 21st CCLC Programs,
University of Delaware – 302-831-2053 or firstname.lastname@example.org
Valerie Oldani, Secretary, School Support Services,
Delaware Department of Education – 302-857-3374 or email@example.com