Alternative Educator Evaluation Systems

Reporting and On-Site Visit Information for SY 2017-18

  • Background Information on On-Site Visits & Reporting

    Over the past few years, several districts/charter schools applied for, and received, a waiver from the Delaware Department of Education from the provisions outlined as part of the Delaware Performance Appraisal System II (DPAS-II).  In order to document the progress and lessons learned from Delaware's alternative educator evaluation systems, the Department requires existing users to:

    • Submit mid and/or end of year reports to the DDOE
    • Participate in at least one on-site visit per approval cycle

    These reports provide transparency and critical information to the DDOE to support determinations of continuance.  They also provide the opportunity for districts/charter schools to:

    • Communicate evaluation system information
    • Monitor and track progress
    • Demonstrate impact
    • Document lessons learned
    • Improve the evaluation system through reflection and feedback
Colonial students
  • Implementation Fidelity Rubric 

    Note:  New for 2017-18

    The at-a-glance rubric linked below shares a specific vision for implementation fidelity for alternative educator evaluation systems in Delaware. The at-a-glance rubric highlights the five key areas of focus (collective bargaining, student growth, observation processes & protocols, educator support, and evaluator training, certification, and calibration) and their corresponding indicators. This rubric is intended to provide transparency and allow LEAs to self-monitor performance and growth. In addition to DDOE’s yearly assessment process, LEAs are encouraged to supplement with their own processes designed to surface more cross-cutting and in-depth data to guide implementation supports provided to educators. Please note that DDOE does not intend to provide a “scored” version of the rubric to LEAs. Rather, this information is distributed in the spirit of creating a shared vision for quality implementation and improving practice.

    2017-18 Implementation Fidelity Rubric At-A-Glance for Alternative Educator Evaluation Systems

  • Mid-Year & End-of-Year Report Information

    As stipulated upon approval for an alternative educator evaluation system, the Department requires each LEA to submit mid-year and/or end-of-year reports. 

    The mid-year reports must address the following components:

    • Vision
    • Collective bargaining requirements
    • Student growth (not required for mid-year reports)
    • Implementation fidelity
    • Educator support
    • Observer training, certification, & calibration

    Detailed information about the mid-year reporting requirements can be found in the Mid-Year Report Instructions 2017-18 (due March 5, 2018)


    To align with the at-a-glance rubric mentioned above, the End-of-Year reporting structure was redesigned to collect information in several critical areas of focus and indicators.  Note that the DDOE has focused on limited areas of the rubric for this end-of-year report.  However, it is recommended that LEA’s use the entire rubric to self-assess.  The template in the document linked below provides space for the district or charter school to answer questions related to the implementation of their system this year. 

    Summative data must be entered into Data Service Center’s (DSC) DPAS-II platform – specifically configured for each alternative system. This will include specific information (component ratings, overall summative rating, etc.) for each educator.

    Detailed information about the end-of-year reporting requirements can be found in the End-of-Year Report Template 2017-18 (due July 27, 2018)

timeline 2017-18
  • On-Site Visit Information

    Note:  The information has been updated to reflect the 2017-18 on-site visit process. 

    In early February, current users of alternative educator evaluation systems will receive a scheduling request for their 2017-18 on-site visit.  The visit will focus on the major evaluation system components of: vision, collective bargaining requirements, student growth, observation processes and protocols, educator support, observer training, certification, & calibration, and continuous improvement.  Detailed information on the monitoring visit can be found in this document:

    On-Site Visit Overview 2017-18

    Key Question for On-Site Visit:

    • Does the observed evaluation system meet all state requirements?
    • How well does the evidence from the monitoring visit align to the articulated outcomes in the mid-year report (if applicable)?
    • What are the strengths of the alternative evaluation design and implementation?
    • What are the areas for improvement within the alternative evaluation design and implementation?

    Outcomes from On-Site Visit:

    Each district/charter school will receive a written summary in conjunction with the end-of-year report feedback.  This summary will include evidence-based feedback and recommendations for improvement.  The state will also identify lessons applicable to other schools and to the statewide system.

    What to Expect:

    • Length - The visit will be 2-3 hours
    • Participants - The monitors will meet with your school leaders/observers and with 2-3 teachers.  The monitor may also choose to observe classrooms.
    • Questions - When meeting with teachers and leaders, the monitor will ask questions about the system as a whole and about their individual experiences as educators.  The monitor will also reference information shared in the most recent report submitted to the DDOE.
    • Feedback:  The monitors will capture notes and evidence throughout the meetings.  In addition, the monitor will evaluate the LEA and provide written feedback and recommendation in conjunction with feedback on the end-of-year report. 

    Questions about monitoring or reporting?


    Maria Stecker, Education Associate, Educator Development & Evaluation
    Educator Supports Team

    Phone: (302) 735-4131

Last Modified on June 7, 2018