Educator of Record Roster Verification System (RVS)

Roster Verification System (RVS) Overview

Each year, Delaware's Group 1 educators have the opportunity to complete an automated roster verification system (RVS) to assist in the determination of one measure of their Component V rating ("Measure A"). While school leaders conduct some form of roster verification with all educators as part of Component V, only Group 1 educators (and administrators) utilize that state's web-based system.

All data must be complete and accurate in the district or charter school's educator evaluation system online platform (BloomBoard or DSC) for RVS to accurately use the information. Complete and accurate data includes PHRST employee ID for both the educator and the evaluator, Group number, District Code, and School Code. If any of these pieces of information are incomplete, missing, or not recognized as valid by RVS, it will ignore the data to ensure bad or incorrect mappings do not occur.

Key Dates/Timeline

  • On March 17, 2017 rosters will be loaded into RVS from eSchoolPLUS
  • On March 20, 2017 RVS will open for Group 1 educators (teachers/administrators) and evaluators to verify rosters
  • On April 13, 2017 RVS will close for teachers
  • On May 31, 2017 RVS will close for administrators/evaluators

RVS Quality Control 2016-17

In an effort to build in an additional quality control measure, the 2016-17 rosters were created on February 13, 2017. The purpose is to allow LEA staff the opportunity to ensure that every educator who should have a roster (or rosters) does before RVS opens. These reports can currently be accessed by opening RVS (in IMS) and running the School ERS Assignment Structure or District ERS Assignment Structure report.

If you find an educator does not have a roster loaded, it could be for one of the following reasons:

  • Their employee ID number in your evaluation system online platform (BloomBoard or DCS) is missing, is incorrect, or does not match the employee ID in PHRST.
  • Their educator group in your evaluation system online platform is incorrect (not Group 1)
  • Their class is not tagged as ELA or math in eSchoolPLUS

Please log into RVS and run the School ERS Assignment Structure or District ERS Assignment Structure report to begin this investigation. Note that RVS is not opening early. Therefore, you will not see student level data represented in the report at this time. If changes need to be made, please make them in your evaluation system online platform and/or in eSchoolPLUS before March 17, 2017. RVS will attempt to build new rosters based on these changes nightly.

Additional Information and Technical Assistance

Contact Information for Questions/Comments

Please direct any questions/comments to the Department's RVS Support Team. They are available for technical assistance to all districts and charter schools. They can be reached by phone or email.